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Expenses Policy

Corscombe, Halstock and District Parish Council will make reimbursement for all or some of the expenses the Clerk and the Chairman or Councillors may meet on its behalf when incurred in performing the duties required by the Council.

All expense claims must be submitted using the Travel and Expenses Claim form (appendix A) and accompanied by the original receipts or invoices (or photocopies) (except where you are claiming for mileage).   All receipts and invoices should show

  • the name and VAT registration number of the retailer or service provider (where the supplier is VAT registered)
  • the goods and services provided, and the purpose of the expenditure.

Once completed and signed, you should submit your expense claim form to the Clerk for approval by the Chairman and payment by the Clerk (RFO).

Expenses claims should be submitted within a calendar month of the expense being incurred.

  1. Clerk Expenses
  • The Clerk will be able to claim the following expenses:
    Travelling on journeys on council business at the maximum HMRC tax free rate (currently 45ppm)
  • Small purchases such as postage , paper, printer inks or stationery used for Council business
  • Use of home as office at the maximum HMRC tax free rate (currently £4 a week).
  1. Chairman’s and Councillors Expenses
  • The chairman and councillors will be able to claim the following expenses:
    Travelling on journeys on council business at the maximum HMRC tax free rate (currently 45ppm)
  • Small purchases such as postage , paper, printer inks or stationery used for Council business
  • Materials required to complete PC approved maintenance (prior approval for maintenance work is required).
APPENDIX A

 

CORSCOMBE, HALSTOCK & DISTRICT PARISH COUNCIL
MEMBERS EXPENSES CLAIM FORM
NAME: MONTH/YEAR:
DATE ACTIVITY LOCATION START  FINISH MILES
@ 45PPM
Total mileage
miles @ 45ppm
Other Expenses (VAT receipts to be attached where appropriate)
1
2
3
4
5
6
7
8
9
10
Total claim
I certify that this is a correct record of expenses and mileage incurred on CHDPC business for the period indicated.
Signed:………………………………………………………… Date:……………………………….

Appendix

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