Corscombe, Halstock and District Parish Council

Volunteer Risk assessment procedure

1. Project proposal receives approval from CHDPC and a CHDPC Project Leader (PL) is appointed.

2. PL asks the Parish Clerk to send through the relevant Risks Assessments (RAs) pertaining to the project for consideration.

3. PL marks in red the relevant risks for the project from the various RAs received from the Parish Clerk. The PL will also set out the purpose and scope of the work that the volunteers will be undertaking.

4. PL signs off the identified risks as the Assessor and returns the signed copy to the Parish Clerk.

5. The Parish Clerk signs the forms and sends the identified risks marked in red to the volunteers asking them to review them and to sign the attached volunteer acknowledgement form confirming that the risks are understood and that the mitigation measures will be followed.

6. The volunteers will return the completed/signed forms to the Parish Clerk.

7. Once received, the Parish Clerk will confirm to the PL that the project can proceed.

See below: example risk assessment and acknowledgement form.

Volunteer acknowledgement form
Volunteers or those undertaking work on behalf of the Parish Council are expected to wear appropriate clothing and personal protective equipment for the job they are undertaking. If they are unsure of what personal protective equipment they should be using, they should ask the Parish Clerk or project leader for guidance. If they do not have suitable personal protective equipment, it can be provided by the Parish Council, In some cases, the Parish Council will stipulate what personal protective equipment must be worn and will provide suitable equipment to undertake that job if necessary.
Note: All volunteers must be capable of carrying out the work involved. So far as insurance is concerned, on condition that volunteers are working at the sole request of and under the sole control of the Parish Council then they will be insured under the Parish Council’s Public Liability and Employers’ Liability cover. Volunteers must inform the Parish Council of any work they intend to undertake prior to commencement of that work. They should inform the Clerk, by email. Work should not be undertaken until approved by the Parish Council and a project leader appointed.


Name: Contact details:







Signed: Date:




Risk Assessment Form

Activity: Litter Picking

Assessment Date:       Review Date:


Hazard and Risk People at risk Our Controls Our Future Controls Risk Level Target date & by whom
Litter picking

Contact with hypodermic needles, dog faeces, broken glass leading to infection.

Volunteer Hand held litter picker used.

All employees issued with protective gloves.

Shovel and broom provided to aid clearing up of spillages.

Wash facilities or similar available and good hygiene followed.

First aid kit available.

Instructions given on how to safely handle needles and other sharp objects and suitable equipment provided.


Emptying litter bins

– Injury



Bins emptied regularly to prevent them being too heavy.

Gloves provided and worn.






Outdoor Working

– Exposure to elements

Volunteer Be aware of weather forecast.
Wear suitable clothing (Wet weather clothing etc.)  Stop work and seek shelter if necessary.

Wear sun-screen and hat.
Drink plenty of water.
Do not work in extreme conditions.

Working on or adjacent to highway

– Traffic injury

Volunteer High visibility clothing used.

Work done in daylight only.

Lone Working

– Various risks

Volunteer Do not work alone.
Work in close proximity to other people.
Slips and falls


Volunteer Wear appropriate footware.

Avoid climbing walls, fences and ditches.

Take care climbing styles especially in wet or icy conditions.


Assessor’s signature                            Clerk’s signature



Date:                                                                Date: